HR Cost Calculator

There is no substitute for using sound management practices. It makes no difference if you are a professional firm, retail outfit or contractor. It makes no difference if you have 5 employees or 50,000. It makes no difference if you have seasoned HR executives or not. Many companies fail to see the true cost of poor HR practices and don't embrace the right ones until they get whacked in the head enough times that it begins to hurt!

Great companies don't wait for the pain, they model best practices. This is not rocket science, it's just plain common sense. By going through this calculator and using your own figures you will see the bottom line distinctions HR That Works can help to create at your company.

Hiring

Consider the cost of a poor hire(s). What effect do they have on a team going 65 mph when they enter it at 40 mph? How do backups, road rage and accidents sound? How much did your last bad hire cost you? $25,000, $50,000, $100,000, more?

Additional considerations:

  • Cost of hiring someone without the necessary skills. (i.e. a failure from day one)
  • Cost of hiring someone with significant character defects. (In a recent case a woman fired for her abusive personality received a 190K verdict for violation of the ADA!)
  • Cost of hiring someone with a drug problem. (2/3rds of all drug users have a job!)
  • Cost of hiring a workers compensation claim. (Are you doing pre-hire physicals?)
  • Cost of hiring a criminal. (How many criminals does it take to make for a bad day?)
  • Cost of the wasted time and energy going through the hiring and enrollment process. (It should take many hours and weeks to hire and train a new employee properly. 100% of that effort is wasted when that new hire leaves or is fired in the first 90 days.)
  • Cost of the unemployment claim or frivolous lawsuit when you fire them. (Remember, most employee lawsuits are poor hiring decisions that never got better!)

Cost of your last poor hire(s): $

 

Retention of Good Employees

Consider the cost of turnover. According to the HR That Works! Turnover Cost Calculator, a 50K white-collar employee costs at least 54K to replace. This is an average figure only. One executive recently stated his loss of a top sales manager cost him 300K easily!

Additional considerations:

  • What if they take other employees/managers with them?
  • What if they take customers or clients with them?
  • What if they were top revenue generators?
  • What if they spread ill will in the business community?
  • What if they take proprietary information such as trade secrets with them?
  • What if they decide to start their own business and compete directly against you?

Cost of losing your last good employee(s): $


Performance Management

Consider the impact on your organization if employees were more productive - even if only by 5%. For example, if your payroll is $2 million and you make it only 5% more productive, the bottom line impact is at least $100,000. Probably more than that since they are there to add value. If a 200,000/year professional bills $500,000 per year, making him or her 5% more efficient adds $25,000 directly to the bottom line! If your average revenue per employee is 100K and you have 10 of them we are talking about $50,000. (Maybe even more given the synergies involved). The same analysis applies to every employee…and you!

Additional considerations:

  • Chances are managers are not 100% clear about what is most important to company leadership. (P.S. You'll never know if this is the case unless you ask them).
  • As Dr. Deming stated, chances are managers are recycling this ignorance to supervisors who are in turn recycling their version to the rank and file.
  • Chances are some of your $100/hr. employees are doing a lot of $25/hr. work and many of your $25/hr. employees are doing a lot of $10/hr. work, and so on.
  • Chances are nobody enjoys doing or receiving performance evaluations.
  • Chances are your performance evaluations don’t improve performance.
  • Chances are your meetings could be more fun and effective.
  • Chances are if you have an employee suggestion system it has more dust on it than suggestions in it. (P.S. there is a secret to making employees contribute.)
  • Chances are you haven't developed Standard Operating Procedures (SOP's) for the what and how of everything you and your company does every day.
  • Chances are you haven’t captured your “best practices” in a systematic manner. Which means some folks are doing the exact same activity better than others because they know the “best way” to do things, while their co-workers do not.

Potential benefit to your business if you increase performance by 5% - 10%.
Total Payroll $ X % = $

 

Discipline and Termination

Consider the fact that most disciplinary systems were designed more than 50 years ago, when management controlled employee performance and as a result owned employee problems. The goal today is to place employees in a position where they are most likely to succeed and then to let them "own" and take responsibility for their problems. Let me show you how this works by asking you this: is there anyone at your company that if they quit today you would be relieved as opposed to upset? Then why are they there? What damage will their continued presence create? What are people not telling you about them?.

Additional considerations:

  • Most managers don’t understand the distinction between being responsible for an employee vs. being responsible to an employee. Unless we want to play parent games we must be responsible to the employee, not for the employee.
  • Most managers discipline employees in a manner that sets off "fight or flight" responses, not the taking of responsibility.
  • Most managers do a poor job of rewarding good performance and spend 80% of their time managing 20% of employees causing most of the problems.
  • The failure to properly document poor performance is one of the main reasons why we hesitate to fire poor performers.
  • Do you have someone you can call on a regular basis to help you navigate through rough waters?
  • P.S. There is a way to get employees to take responsibility!

Potential cost to your business of keeping poor employees:
Total Payroll $ X % = $

 

Time Management and Delegation

Consider how many of your $100/hour executives are doing $20/hour work. Consider that most of us feel overwhelmed by the never-ending stream of information and accompanying choices we have. Consider that our ultimate goal is to “control less and accomplish more.” So, are you working in your "highest and best use"? Are others?

Additional considerations:

  • What if all your supervisors and managers knew effective time management techniques?
  • What if they were able to spend 80% or more of their time working in their “highest and best use?” (i.e. if they make $100/hr, they are doing $100/hr. work at least 80% of the time. Not $20 /hr work.
  • What if they learned methods for delegating all other duties to subordinates in a way that significantly reduces their propensity to make mistakes? (We will teach you that method.)
  • What if they knew a way to stay focused like a laser beam and didn’t find their time gobbled up by everyone else’s “gotta-minutes?” (Again, there is a technique.)
  • What if they had an effective method for analyzing the use of their time? (HR That Works users are provided 3 Excel forms to do this.)

Potential benefit to your business of increasing time management and delegation by 5%-10%:
Total Payroll $ X % = $

 

Playing Team

Consider that your experience on teams differs from most everyone else, giving you a unique perspective on what it means to be a team member. Also consider the truism that everyone thinks they are more committed in a relationship than the other person. NO wonder it is so difficult to play TEAM.

Additional considerations:

  • Who wants to be on a team that generates more losers than winners?
  • How are employees being incentivized for playing team?
  • Have you figured out yet how to teach teams to support each other? (There is in fact a very easy method to do this.)
  • Does everyone on the team know the rules or is everybody assuming they do? (We have a form that can get everybody on the same page.)
  • How are you keeping employees focused on the value of playing team?

Potential benefit of increasing teamwork by 5%-10%.
Total Payroll $ X % = $

 

Workers Compensation Costs

Consider the fact that most traditional safety programs do very little to help prevent frivolous claims and reduce malingering on legitimate ones.

Additional considerations:

  • Make no mistake, insurance companies don’t pay claims, you do.
  • Many companies pay a hefty insurance premium because their broker does not specialize in worker's compensation. As a result, companies get poor advice on how to properly classify employees, manage claims and lower their experience modifier.
  • Many times your employees are in the wrong rating classification.
  • Many claims are generated by a corporate culture.

Potential benefit of reducing your worker’s compensation costs by 5-10% or more: Total premium costs $ X % =$

 

Benefits and Rewards

Consider that to some degree all employer sponsored benefit and reward programs are under-utilized and unappreciated. How much do employees appreciate yours?

Additional considerations:

  • Do your health care benefits encourage employees to be healthy?
  • Are your employees taking full advantage of any 401(K) type programs?
  • Are your bonus, incentive and reward programs aligned with your strategic plan and producing results in that direction?
  • Do you have a formula for analyzing their effectiveness? (There is a great process for this).

What would be the financial impact of increasing the impact of your benefit and reward programs by 5-10% or more?:
Total Benefits Cost $ X % = $

 

Personnel Law Compliance

Consider the fact that the employee wins their lawsuit more than two thirds of the time and that the average employment practices verdict exceeds $250,000, with the cost of defense easily exceeding $100,000. And it’s only getting worse, not better.

Additional considerations:

  • Some 15% of employee verdicts include a punitive damage award exceeding $1,000,000.
  • The average settlement of an EPL claim is $75,000
  • It easily costs $35,000 to settle even the most frivolous lawsuit. The cost of fighting a frivolous suit to prove you are "right" is even greater.
  • Most employees won’t disclose compliance concerns to management. Whether something wrong is happening to them or someone else. (Fortunately, there is a way to make them do so).
  • Managers fear firing poor performers due to litigation exposures. What is the cost of keeping on dead weight because someone at your company fears a lawsuit?

Potential cost to your business of remaining vulnerable to today’s litigiousness: $

Adding It All Up
Cost of poor hires $
Cost of losing good employees $
Cost of poor performance management. $
Cost of poor discipline and termination decisions $
Cost of poor time management $
Cost of not playing team $
Cost of wasted benefits and rewards $
Cost of excessive work comp costs $
Cost of personnel law compliance exposures $
Additional considerations-including absenteeism, health care abuse, customer satisfaction, dollars wasted on fruitless efforts and more $
Total potential exposure for one year $
Total potential exposure over next three years $
Cost of replacement revenue (given fixed overhead costs, figure a 3 multiple. So for example it will take 300K to replace 100K in direct costs) $
How much you would be willing to spend to avoid the above impact to the bottom line? Perhaps now you understand the incredible distinctions a properly run HR department can create at your company and HR That Works can get you there!