Volume 5, Issue 8            
August 2005
             

EDITOR'S COLUMN
HELP OTHERS REACH THEIR POTENTIAL

Some people are born striving for excellence. They're great believers in constant and never-ending improvement. They set big, audacious goals for themselves — and then go for it! Probably 10% to 20% of the population is wired this way; certainly no more than that. These high achievers like hanging around other high achievers. They also enjoy the opportunity to help others achieve in the way that they have. And, that’s where the challenge begins.

Whether you’re a high-achieving executive, line manager, schoolteacher, or parent, it can be very frustrating to see the people with whom you work or live not attempting to reach their full potential. That's because to do otherwise would be inconceivable to you.

Whether it’s a co-worker, subordinate, student, or child, the question remains the same: How do we coax, encourage, and inspire others toward success without destroying our relationship with them in the process? How can we show that we care without generating destructive fight-or-flight responses? How do we create a sense of hope, opportunity, and achievement, without being villainized in the process? Although there’s no single “right” way, here are some guidelines that might help:

  • Realize that you’re not responsible for another adult, only to another adult (unless you’re in a truly dependent relationship). Being responsible to another person means that you have given them the resources and opportunity to succeed. Whether they choose to do so is their responsibility.
  • Let the other person become their own hero. In the end, it has to be their idea, not yours. You can certainly provide them with awareness and incentive, but it has to be their triumph. Coax them with a gentle nudge toward action by saying, “I know you can do it.” Inspire them with a story of someone else (perhaps yourself) who has gone on a similar journey. That’s how we help people become their own hero.
  • Learn to let go. You can’t coax, encourage, or inspire everyone to success. Some people either don’t “get it” or just don’t want to. When it comes to the workplace, ask yourself this: If this person quit would I be relieved or upset? If you’d be relieved, it does no good to keep them trying to save them.
  • Respect diverse views of the world. Some “low achievers” are perfectly happy, content people. Although they might be leaving a lot of potential on the table, they’re “at one” with themselves. Who are you to tell them that their life should be better? If they choose not to improve, remember: It’s their journey, not yours!
  • Be cautious about providing non-solicited advice. In general, when people want your advice, they’ll ask for it. If you get the sense that they’re seeking advice, but are too timid to ask for it, ask a question such as “Is there any way that I can help?” You will have no choice but to be satisfied with any answer you receive.
  • Finally, being a hero does not have to be about self-sacrifice. That’s mythology and not necessarily reality! Self-sacrifice is justified only in true emergencies.
  • Here’s an interesting exercise that I encourage between two people in a relationship, whether they’re boss/subordinate, partner/partner, or even two co-workers: If you were asked to list those things that the other person would like to see you do differently, and then have the other person do the same thing, the chances are that you’d both be deadly accurate in your lists. Fact is, most of us know what other people would like us to do differently. The only question is: Do we care enough to do it? If we don’t, why not? If we do, and we’ve been making an effort, how effective have we been?

     

 

WORKPLACE RULES: A COMMON-SENSE TEST

All too often, practices that businesses use to boost worker productivity can backfire. Let us revisit four-part test can help you determine whether your workplace practices make strategic sense:



  • Trust. Does the practice tend to increase or decrease the level of trust between the parties? If the latter, why are you using it? For example, traditional sick pay, which was designed more than 50 years ago, doesn’t match today’s reality. According to a survey by CCH, 74% of the people who call in sick are perfectly healthy. Because trust is arguably the most important factor in the workplace, why have a policy that by its nature causes mistrust among you and your workers? Use the HR That Works PTO policy instead.
  • Direction. Does the policy, procedure, or process align with your vision, mission, and goals? For example, if your objective is to provide world-class customer service, you’ll need to empower employees to use their best judgment at all times. Unfortunately, this means that they’ll make some mistakes along the way. A policy that punishes these errors will inhibit employees’ desire to go the extra mile.
  • Communication. Does the policy or procedure increase or decrease the level of communication within the business? For example, a winner-take-all incentive system will inevitably lead to the internal hoarding of best practices. So will team competitions. In contrast, open-book management increases the quantity and quality of communication.
  • Commitment. Commitment provides the glue of relationships. Bear in mind that each party in a relationship usually thinks that it’s more committed than the other. The question is whether you can commit to the policy, procedure, or process. Failure to meet commitments creates mistrust and destroys relationships. Be sure to get your commitments in writing.

There you have it: A powerful filter that can help to ensure your employee relations tactics make strategic sense.

 

E-MAIL ETIQUETTE 101

With the volume of e-mail skyrocketing, good e-mail skills have become more important than ever.

Employees’ poor writing skills cost American business $3.1 billion a year in training costs, says a report by the National Commission on Writing. That’s why companies, and individuals, are beginning to coach workers on effective e-communications. Here are some strategies to help you handle the electronic flood:

  • Don’t forget the phone . If your e-mail has more than three points or questions, you’re probably better off calling or meeting the other party so that you can tailor the discussion based on their answers. Remember, high tech is great, but there is no substitute for high touch.
  • Create an alert system . Use color-coding, fonts, and styles to set priorities for your inbox. These visual cues help you recognize and respond to critical e-mails quickly. Move lower-priority items folders to be dealt with later and review them at least once a week.
  • Remember your spelling and grammar . This is more than a courtesy; it ensures clear communication and might determine the success of your business. Half of the companies surveyed by the National Commission on Writing consider an employee’s writing skills when making promotion decisions. So, although it might save you time to leave out nouns and use cryptic abbreviations, it can confuse co-workers and managers. Also, always use clear and concise subject lines. If you are not sure on spelling or the proper use of a word, go to www.onelook.com
  • Watch whom you copy on e-mails . Make sure that your recipients have the context needed to understand an e-mail message or thread. If needed, write a quick summary or add some clarification. Taking these steps will also help when referring to archived e-mails.
     

 

AUGUST TELECLASS

HR That Works users, mark your calendars for August 16 at 2:00 p.m. EST. Our guest will be Barry Nadell, President and Co-Founder of InfoLink Screening Services, Inc. The topic will be Drug Testing That Works. More info to follow in a separate e-mail. To listen to July’s teleclass on Compensation Strategies, click here and download the mp3 file.

“The art of wisdom is the art of knowing what to overlook.”

William James, 1842-1910
American Philosopher

This issue discusses:

We’ve also provided hyperlinks to the Form of the Month.

A REMINDER ABOUT FACTA

The Fair and Accurate Credit Transactions Act (FACTA) requires destruction of credit information.

Effective June 1, businesses have six months to comply with FACTA. The rule applies not only to paper records, but also information on computers, CD-ROMS, and other electronic media. Its purpose is to prevent dumpster-diving, as well as the theft of information from computers. The rule applies to the 80% of employers who do background checks when they hire people. You need to decide whether you want to burn, pulverize, or shred these records and to create a Document Retention and Disposal Policy. Make sure that you have a data recovery plan in place should things go wrong.

Remember, many identity theft losses have to do with lapses in common sense; i.e., leaving a laptop on the train bench or allowing employees to take critical employee info home.

For more information about FACTA, go to www.ftc.gov/opa/2004/06/
factaidt.htm
, and www.ftc.gov/privacy/
privacyinitiatives/credit_bus.html
.

HIRING THE DISABLED MAKES SENSE

There’s a major distinction among people who view their disabilities as a challenge to overcome and those who can’t wait to turn their challenges into a disability. Company after company has proven that hiring the truly disabled is a wise business decision that can also inspire non-disabled workers. Unfortunately, ADA restrictions lead many employers to perceive disabled applicants as either not up to the job, potentially burdensome, or a future legal liability. All three of these perceptions are often untrue.

Most accommodations for disabled employees cost less than $500, and the return on this investment tends to be very favorable. Experience shows disabled employees have a greater sense of loyalty and lower turnover than their non-disabled counterparts, and are far less likely to get caught up in petty workplace drama.

You can also find federal and state tax incentives for hiring, including disabled access credit, barrier removal deductions, and work opportunity tax credits. For more information visit the Web sites of the IRS (www.irs.gov), US Department of Labor (www.dol.gov), the Job Accommodation Network (www.jan.wvu.edu), or check with your state vocational center.

 

CASES OF THE MONTH:

Our editor, Don Phin, reviews three cases we should all know about.

(PDF ) ( WORD)

 

FORM OF THE MONTH:

DISCIPLINARY LEAVE NOTICE

(PDF ) ( WORD) (RTF)

Disciplinary leave can provide a helpful alternative to a knee-jerk termination. Leave can be given with or without pay, depending on the circumstances. We encourage employers not to dock the wages of exempt employees for short-term leaves (less than one week). This form is especially effective while investigating wrongdoing or after confronting insubordination. If you’re using the form while investigating a claim of discrimination, harassment, etc. beware of arguments of retaliation that come with leave without pay.

 

The information presented here is general in nature and does not constitute legal advice. Due to local and state laws and ordinances, an individual article might not apply in every jurisdiction.

For more information on the contents of this newsletter, please e-mail or give us a call.

© Employer Advisors Network, Inc. 2008